Set up is available from 5:30 - 7pm on Monday 16th June. Please do not arrive before the specified time as you will not gain access to the room.

Please enter the venue through Gate B and unload into the Ludlow Suite via Car Park 4. You will be directed by the gate steward on arrival.

Meet and greet drinks will be held in the foyer area between 7-8pm - this is a great informal networking opportunity and free to all attendees. 

Alternatively, you can set up from 8am on Tuesday 17th June, before registration.

Each exhibition space is 3m length by 2m depth. This isn’t shell scheme but will be marked out on the carpet.

All exhibitors will be provided with a 6″ trestle table with linen table cloth and 2 chairs - please let Fran know ASAP if you do not require these.

Food and drinks are provided in the exhibition area at registration, mid-morning, lunch, and mid-afternoon breaks.

One power socket is included - if you need additional power, please order this via the Exhibitor Hub.

All electrical equipment you bring on site must be PAT tested - see documents section below.

If you need to hire any AV equipment please register on the Exhibitor Hub and order through the venue's in-house AV team.

Please note that security has not been provided for this event and items of value should not be left unattended at any time.

Deliveries for the event will only be accepted on Monday 16th June between 9am - 5pm

All deliveries should use the delivery label template to ensure they arrive at the correct location.

The venue has a pump truck and trolleys onsite, if required. If you need a forklift truck for any heavy/bulky items, please book this on the Exhibitor Hub. The cost is £100 per half hour.

Please submit the following documents, along with your set-up info, by 30th May.  

1. Public Liability Insurance 
2. RAMS for your stand/equipment (not applicable for pop-up style stands)

Please note, all electrical equipment should be PAT tested, details of which should be included in your risk assessment. The venue will not inspect each individual item for PAT testing, however, if they happen to notice any issues, they will inform you. Please note that if any equipment has not been PAT tested and a problem occurs, it will be considered your responsibility under your risk assessment and insurance coverage.

If you have any queries, please contact frances.woodhead@aquaenviro.co.uk.

Take down will be from 2pm (after lunch) on Wednesday 18th June.

All items must be collected by 7pm on Wednesday 18th June.

Any items that are left for courier collection must be fully packaged and labelled by the exhibitors. These can be left in the exhibition room for collection.

Collection address:

Telford International Centre, International Way, Telford, Shropshire, TF3 4JH

Exhibitors are responsible for the packing of all return items. These should be indicated to the duty manager or an Aqua Enviro staff member before your departure.

Please note that any items left in the exhibition room without correct labelling will be disposed.

Exhibitors must ensure that they clear and remove all rubbish, refuse and other materials not belonging to the venue from the premises.  Any excess waste removal will be charged following the event.

For any queries in the lead up to or during the event, please contact Fran – 07779 283510.

Details of local hotels and travel information can be found here.

Public wifi for browsing is available at the venue:

Network: TICUK

No password needed, just your email address

We’d love to see you share your involvement at this year’s EWWM Conference to help spread the word and encourage others to join.

Please use the personalised social media and email footer graphics emailed to you. If you would like a specific, more personalised advert creating, please email frances.woodhead@aquaenviro.co.uk

Here is an example post you can use:

Excited to announce that [Company Name] will be exhibiting at the European Wastewater Management Conference 2025!  Join us as we showcase our latest innovations and solutions in [mention your specific field/offerings].

📅 Register to attend on 17-18 June https://ewwmconference.com

📍 Location: Telford International Centre, UK

🔍 Visit us at stand [Your Stand Number]

 Hope to see you there!

@aquaenviro @european-wastewater-management-conference #EWWMConference #Wastewater #WastewaterTreatment

Don’t forget to tag/@ mention the European Wastewater Management Conference and Aqua Enviro in your post, and use the official event hashtag #EWWMconference to help us find and share your posts.

If you use LinkedIn, please follow the conference showcase page for regular updates.